Measuring Fleet “Soft Costs” Can Save You Big Money!
GPS Fleet Management Gives You The Tools To Deal With Downtime and Driving Safety

Soft costs are actually more significant than hard costs and addressing them can have a greater impact on the success of a fleet program, both directly and indirectly.

Every business needs accurate and quantifiable data to make profitable decisions and long-term plans.  Measuring hard costs like fuel, vehicle purchases, equipment expenses, etc. is a well defined way fleet managers track their progress.  But identifying soft costs such as the bottom line impact of fleet downtime and driver safety is just as important!.

Downtime Is Critical

One of the most important responsibilities in fleet management is ensuring the dependability and productivity of a company’s vehicles so that employees can effectively serve customers and produce revenue. Consequently, preventive vehicle maintenance is key. Lost business due to out-of-service vehicles can be a significant drain on your budget.


A company with a fleet of 20 vehicles can typically have one vehicle out of service for unscheduled repairs at least twice every month at an average cost of $750 a day (the cost may vary according to your industry). A simple 25% reduction in this unscheduled soft cost can result in an annual savings of nearly $5,000 based on the following formula:

$750 x 2 days =$1,500 per month
$1,500 x 12 months =
$18,000 per year

25% savings X $18,000 (year) =
per year

Fleet managers and drivers in companies both large or small have realized an average savings of nearly 25 percent in reduced downtime costs due to maintenance management programs using GPS Fleet Management solutions. No fleet maintenance program can afford to be without this technology. GPS vehicle tracking solutions notify fleet managers of maintenance due issues at their earliest stage. It automatically notifies fleet owners of these issues via email so that efficient action can be taken before any serious problem arises.